Student Group Rentals

UTM recognized student clubs and groups who wish to book space at the RAWC are to complete the webform below. DRAW reviews booking requests individually and as a collective in order to allocate space reasonably and fairly amongst all student clubs/groups. We will respond to all booking requests 7-14 business days following the due date listed per term.

Please note that completing the webform is not an official booking. Requests made after the due date, will be processed based on remaining facility availability. Requests must be received once per term based on the schedule below.

  • Fall Due Date: Friday, September 13, 2024
  • Winter Due Date: Friday, January 3, 2025

IMPORTANT: Read before booking

Student Clubs/ Groups are required to meet the following criteria in order to request 'free' rental space:

  • Have current recognition by U of T Student Organization Portal. *New as of September 1, 2023*
  • Provide an explanation as to how the club/group enhances the student’s University experience.
  • Gives back to the DRAW.
  • No admission or program fee is charged to students to participate in the activity.
  • ALL participants of the event must be actively registered U of T students.
    • If you are looking to invite non-U of T students to your event/activity, you must book via DRAW External Rentals form. Please note that charges will apply. 
  • Outside coaches/instructors must hold a current RAWC membership or purchase a day pass while in the facility.
  • For special events, the group must ensure all participants check-in and receive an Eagles hand stamp at the RAWC Welcome Desk prior to entering.
  • Please note that photography/videography at the RAWC must be approved at least 72 hours before your event. If approved by the department, the group must ask all participants to complete the RAWC media release form. Otherwise, photos and videos are not allowed in all areas of the RAWC to provide a safe-space for all. 

If the club/group does not meet these criteria for the duration of their booking request, then the club/group will be subject to a rental fee, as disclosed on the DRAW External Rentals webpage.

Please provide the club president/group leader's email address. All correspondence will be completed via this email only (@mail.utoronto.ca, or @utmsu.ca email address only).
Club Recognition with U of T Student Organization Portal?
Is your club currently recognized by the U of T Student Organization Portal? Important Note: Only clubs recognized by the U of T Student Organization Portal will be allowed to book space within the RAWC via this method. All other bookings must be completed as a rental (see rental page for details).
Briefly (2-4 sentences) describe the club/group goals and objectives.
(Briefly 2-4 sentences) describe how your club/group will enhance the student experience and provide leadership opportunities for students.
Certified Instructor?
Does your club require a certified instructor?
If you answered YES, how does your club/group plan on certifying these individuals?
Briefly (2-4 sentences) describe the leadership of your club/group, who will ensure booking stipulations are fulfilled? If this person is not the club president/group leader, provide email & phone contact information.
Please describe how you feel the University and/or Department of Recreation, Athletics & Wellness would benefit from you club/group having exclusive access to the space requested. Examples may include participation/club showcase at DRAW/DRAW affiliated events, games etc.
Select Term
Is this a one-time (special event) or a recurring request?
Please outline your request for location and time. (Example: Mondays, RAWC Dance Studio, 6-7pm)

Please list all DRAW equipment required for your booking request. Groups are expected to provide their own audio/visual equipment or submit a ticket request to IT (not facilitated by the RAWC). 

 
Participant Cost?
Please indicate if participants are required to pay to participate in this activity. This includes if club membership is required and a membership fee is charged.
Please note that post-event, your group will be required to provide a copy of the donation receipt. 
Example: Yes photos and videos will be taken during the event. All photos will be uploaded to our club's Instagram and Facebook pages to be shared to all attendees.
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