Payroll

Human Resources - Service Update

NewHire set up Employee Information template

Submission of Payroll Documentation

Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - payroll.utm@utoronto.ca

Your request will be assigned to the appropriate payroll staff member for follow up.

The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.

When emailing multiple contracts to payroll.utm@utoronto.ca please include the following spreadsheet - UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.

UTM Payroll Deadlines and Payroll Contact

2025 UTM Payroll Deadlines

2024 UTM Payroll Deadlines

UTM Payroll Contacts (Updated December 2024)

Unit 1 & 3 Contract Tracking Sheet

HR Tracking Sheet excluding Unit 1 & 3

Employee Self-Service (ESS)

To view and print:

Pay statements
Benefits Participation Overview
Employment Confirmation Letter
Annual pension statements
T4 (tax) slips

Employee Record Forms

New or Returning Employee Set-Up Package

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online. Link: TD1 Personal Tax Credits Returns

Change of Address Form

Work-Study Payroll Information

What is Work Study?

Work Study is U of T's largest Work Integrated Learning program. The program offers students with the opportunity to:

gain on-campus paid work experience.
develop their knowledge, skills and abilities.
explore how their academic studies transfer to career possibilities.

The program offers two streams: Work Experience and Research Experience.

Work Study is offered in two cycles, one in the Fall/Winter, and one in the Summer.

Log into your CLNx account before visiting the following sites:

Payroll Forms:

To hire a Work Study student, please complete the following forms:

Employee Information Form
TD1 Personal Tax Credits Returns: please complete the Federal and Ontario forms.
Payroll Bank Authorization Form for Direct Deposit: you must include a void cheque or a direct deposit slip (downloaded from the employee’s bank).

Follow the UTM payroll deadlines* for timesheet submission. Download timesheet from the CLNx system:

*For payroll deadline, please see current information posted on this website.

For more information on the Work Study Program, please visit:

If you have any questions about the Work Study Program, please email workstudy.utm@utoronto.ca

Payroll Payment Forms

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.

Monthly Time Sheet

Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package. Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep