Academic Change Processes

Academic Change involves major modifications or additions to academic programming; these proposals are submitted as Expressions of Interest. Faculty interested in submitting a proposal for Academic Change should contact the Program & Curriculum Unit to receive detailed information about processes, timelines, templates, and resources. 

Descriptions of the different types of Academic Change can be found below.

• New Programs & Degrees
• Major Modifications to Existing Programs
• Program Closure
• Certificates
• Academic Units

Expression of Interest for Academic Change

Chairs and Directors can submit an Expression of Interest using the official form, which will be linked below. Academic Change may include the following: 

• New Programs (undergraduate and graduate)
• Major Modifications
• Program Closures
• Certificates
• New EDUs
• Co-op Internship Program (UTMCIP)

The form will be open from January 14 - February 28, 2025 (link will be posted in January).

Timeline

November 26-27, 2024: information session (view the presentation slides)
January 14th, 2025: form will open
Late January: information session (date TBD)
February 28th, 2025: submissions due
March: evaluations
Early April: decisions announced

New Programs & Degrees

At the undergraduate level, new degree programs include new specialists and majors that lead to either one of our existing four honours degrees or a brand new honours degree at UTM. At the graduate level, new degree programs can be professional programs as well as research-based masters or doctorates. No matter the level, the approval process for new degree programs are governed by the University of Toronto Quality Assurance Process (UTQAP), mandates an external appraisal, and requires governance as well as Quality Council approval. Additionally, for new graduate degree programs, new undergraduate degrees, and certain new undergraduate programs will required approval by the Ministry of Colleges & Universities (MCU).

Major Modifications to Existing Programs

Proposals for major modifications involve significant changes to an existing program (graduate or undergraduate). Examples of major modifications include:

• The creation of a new major or specialist in an undergraduate program where there is already a specialist or major
• The introduction of a new field/ concentration within an existing graduate degree program
• The introduction of a new stream within an undergraduate program
• The creation of a new freestanding minor
• The development of a combined degree program

Major modifications are governed by the University of Toronto Quality Assurance Process (UTQAP). Final governance approval for major modification proposals is the UTM Academic Affairs Committee (AAC), with annual reporting to the Committee on Academic Policy & Programs (AP&P) as well as the Quality Council.

Program Closure

Program closures are a natural part of curriculum renewal and the evolution of an academic unit. Low enrolment, a change in the discipline, or a re-evaluation of the unit’s current academic offerings can be the impetus for program closures. The University of Toronto Quality Assurance Process (UTQAP) outlines a process for program closures, which includes an approval pathway that mirrors its original creation approval pathway.

Certificates

The University of Toronto offers three types of certificate programs that include for-credit and not-for-credit offerings. An additional Certificate of Completion/ Certificate of Attendance option is also available. Certificates are described in full in the Policy on Certificates (For-Credit and Not-For-Credit).

Category 1 and Category 2 certificates are for-credit and offered only at the undergraduate level. Whether taken as a stand-alone certificate program or in conjunction with a current undergraduate program, these are a coherent sequence of for-credit courses with assessments. These certificate proposals are approved by UTM’s Academic Affairs Committee (AAC) and reported annually to the Committee on Academic Policy & Programs (AP&P). They are also subject to periodic reviews under the University of Toronto Quality Assurance Process (UTQAP).

Category 3 certificates are for continuing, professional and/ or executive education and comprise a coherent sequence of not-for-credit courses, with a mechanism to assess student performance. Like the previous two certificate categories, Category 3 certificates are also approved by UTM AAC and reported annually to AP&P. Periodic reviews are conducted by the Office of the Dean.

Certificates of Completion/ Certificates of Attendance recognize continuing education activities for a wide range of participants (undergraduate, graduate, and non-registered UofT students). This divisional level, not-for-credit certificate does not involve assessment of participant performance.  The Vice-Principal, Academic & Dean and Vice-Dean, Teaching & Learning review and approve all proposals for Certificates of Completion/ Certificates of Attendance, bringing approvals to UTM AAC for information.

Academic Units

At UTM, academic units include both departments and extra-departmental units (EDUs). Like changes to academic programs, academic unit creation, change (e.g. renaming or restructuring), and closures/ disestablishments are a natural result of our continuous cycle of improvement. Creation and changes to academic units require governance approval.

Academic units considering a change should consult with the Program & Curriculum Unit early in the development process.

Extra-Departmental Units (EDUs)

Extra-departmental units (EDUs) are flexible and multi-disciplinary entities organized around emerging research and teaching areas that span disciplines. EDU creation and operation follow the Guidelines for Extra-Departmental Units set out by the University of Toronto.

The scope of research and scholarly interest of an EDU is encapsulated within four categories (A, B, C, and D). Each EDU category differs in their ability to hold primary appointments, offer academic courses and programs, and administer research funds. They are also distinguished by their organizational structure, review requirements, and approval pathway. A full summary of the EDU categories can be found in the EDUs At-A-Glance resource document.