New Student Organizations are organizations that have not received CCR validation previously or who have not renewed their CCR status recently. If you had CCR accreditation last year, click here to find information about renewal.
All student lead organizations must be recognized by the Student Organization Portal (SOP) before applying for CCR recognition. Learn more about SOP here.
Timeline of getting CCR approved
| September to November | Attend a CCR Training session. One or two members of your group must attend. |
| September -October | Meet with your validator to share your group's goals for the year. Complete the Validator Meeting Form located on Folio and submit to your validator. This is an annual CCR requirement. |
| December 6, 2024 | Deadline to find a validator. |
| December 6, 2024 | Deadline to submit your CCR application. |
| January | The CCR Team will review your applications and contact your student group to complete the editing process. |
| February | Meet with your validator to provide an update on how your student group is progressing. |
| March to April | Meet with your validator one last time to reflect on the year and provide them with one Individual Tracking Sheet for each person seeking CCR validation. Come prepared to this meeting with your completed CCR Student Validation Form (located on Folio). |
| April | Upload your CCR Student Validation Form to Folio. Once submitted, your validator will be able to approve the submission. |
Roadmap of the CCR Validation Journey
Reminder: Your organization must be SOP recognized before beginning the process of CCR accreditation.
1. Attend a CCR Training Workshop
To get Student Leader positions on the CCR, you must attend a CCR training workshop. The CCR training session for Student Groups commences the process of getting your student group added to the CCR. One to two members of your organization must attend a CCR training session.
Why are training sessions mandatory?
They:
- Educate you on the process of adding your organization to the CCR
- Provide guidance on how to obtain a UofT staff/faculty validator
- Inform of the member requirements that are to be completed for positions to receive validation
2. Find a Validator
A validator is a U of T staff or faculty member who will help facilitate your learning process and ensure all students in your group fulfill their positions in order to be recognized on the CCR.
The deadline to find a validator is December 6, 2024. Finding a validator early allows you more time to work on your CCR application. During CCR Training, you will receive insight into how to find a validator. If you struggle with finding a validator, email the CCR Team ccr.utm@utoronto.ca for support.
3. Complete Your CCR Application
A CCR application is a document that explains what a student organization is and the positions held within it. Student organizations can begin the process of submission as soon as a validator is found. The deadline to submit your CCR application on Folio is December 6th, 2024.
You must include every executive position currently filled within your Student Organization in your CCR application.
4. Edits
The CCR Team reviews all applications. Edits may be required before an application is approved. A member from the CCR Team will work with your group to support the editing process (i.e. provide the group with edits needed and offer support with the revisions). Once all edits have been made and the submission meets CCR criteria, the application will be approved.
5. Get Validated
In order to get validated, you must submit a series of documents to your validator. See the chart above for links and dates.
6. Renew Your CCR Status
If you choose to get CCR recognition next year, you will be considered a Renewal Student Organization. You can learn about the renewal process on our Renewal Student Organization webpage.
Inquiries
For additional support, all questions and feedback regarding the Co-Curricular Record (CCR), please contact the CCR Team by reaching out to:
Laura Walkling
Supervisor, Leadership Education